Excel to PDF
Convert a spreadsheet into a PDF everyone sees the same way — a landscape A4 table with gridlines and a shaded header row. No sign-up, no email, nothing uploaded.
Drop your XLSX here
Supports .xlsx files (Excel 2007 and newer).
How to convert Excel to PDF
- Drag your .xlsx file into the box above, or click “Choose file”.
- Check the row count, then click “Convert to PDF” — the sheet is drawn as a table with gridlines.
- Click “Download PDF” and send or print the finished file.
Send the table, not the spreadsheet
Excel is a tool for calculating. The moment a table has to be shown to somebody else, the file starts working against you: the recipient has different column widths and a different zoom level, hidden rows reappear, links to other workbooks break, and printing spreads the sheet across six pages in an order nobody can follow.
A PDF freezes the finished view. That is why estimates, price lists, reconciliation statements, timesheets, invoices and reports travel as PDF attachments — and why nobody nudges a figure with an accidental keystroke on the way. The recipient does not need Excel, a license or a plugin: every phone and every browser opens a PDF.
What ends up in the PDF
The first sheet of the workbook is drawn as a genuine table: gridlines around every cell, a lightly shaded first row for the header, and column widths calculated from the longest value in each column. The page is landscape A4, so more columns fit and the type stays legible, and rows flow onto as many pages as they need.
What travels is the cell values, not the spreadsheet design. Knowing the difference in advance is what separates a clean PDF from a surprising one.
- Formulas print as their calculated result — the value visible in the cell, not the formula behind it.
- Only the first sheet is converted. Do the other sheets one at a time and merge the PDFs into a single file afterwards.
- Fill colors, conditional formatting, custom borders, charts and images are not carried over.
- Display formats are not applied: a value rounded to 3.14 on screen can print with its full stored precision, and a date cell may show Excel's internal serial number.
- Text wider than its column is trimmed with an ellipsis rather than wrapped onto a second line.
Prepare the sheet and the PDF looks professional
Two minutes in Excel before converting are worth more than any converter setting, because the width of your table decides the size of the type on the page.
- Delete helper and empty columns the recipient does not need — a narrower table means larger, more readable text.
- Shorten header labels: long titles eat the width the data needs.
- Convert dates and formatted numbers to text with TEXT(), or copy and paste as values, so they print exactly as you see them.
- Split a very wide sheet into two logical halves and convert them one after the other.
- Put the header in the very first row — that is the row drawn with a shaded background.
Check the totals, then send
The fastest sanity check is the bottom line: if the total in the PDF matches the total in Excel, nothing was lost on the way. After that, run your eye down the right-hand edge of each column looking for values that end in an ellipsis — that is a column to widen or shorten at the source before you convert again.
One thing to know about long tables: the shaded header is drawn once, at the top of the first page, so later pages begin straight into data. On a multi-page report it is worth adding page numbers to the finished file so the printout cannot be shuffled and nobody argues about a missing sheet.
The conversion happens entirely in your browser, which is the reason this is safe for the kind of tables that should never be uploaded anywhere: salary sheets, customer lists, margins, budgets. No account, no email, no copy of your commercial data sitting in someone else's storage.
Frequently asked questions
Is it really free?
Yes — free, no registration, no email address and no watermark across the table.
Is my spreadsheet uploaded to a server?
No. The .xlsx is unpacked and the PDF is drawn by your own browser, so the file never leaves your device. Salary tables, client lists and margins stay private by design, not by promise.
Will the formatting be preserved?
The data and the table structure — yes: rows, columns and a gridline for every cell, with the header row shaded. Spreadsheet styling is simplified: fill colors, conditional formatting, charts and images are not transferred, because the tool works with the contents of the cells.
Can I convert an old .xls file?
Only .xlsx (Excel 2007 and newer) is supported. Open the old workbook in Excel, Google Sheets or LibreOffice Calc and save it as .xlsx first — it takes a few seconds and nothing is lost.
I have a scan or photo of a table, not a file. Can I use it?
Not here — this tool needs a real .xlsx. Recognize the scan with OCR first, then use PDF to Excel to get the numbers into a workbook, and convert that back to PDF if you still need one.
Is there a limit on the number of rows?
There is no imposed limit: a table simply spills onto as many pages as it needs. Very large sheets take longer and depend on your device's memory, since all the work happens locally rather than on a server.
Does it work on a phone?
Yes. Open the page in a mobile browser, tap “Choose file”, choose the .xlsx from your files or cloud drive, and the PDF is saved to your downloads. Nothing to install and no sign-in.